Corporate
Wedding & Social
Corporate

Frequently Asked Questions

Q1. How do I book an event?

Please get in touch! One of sales coordinators will be happy to provide you with information on our venues and assist you in selecting a suitable space for your event.

We can put a space on hold for your preferred date for up to one week. To confirm this hold we require a signed contract and the payment of your non-refundable deposit. Typically the deposit will be the rental fee for the space.

Q2. What is the payment schedule?

An initial non-refundable deposit equal to the room rental is required to confirm your booking.

An estimate of the full cost of your event will be prepared by your event coordinator. The full amount of this estimate is due as a second deposit three (3) weeks in advance of the event.

A final invoice is issued after the event based on guaranteed guest count and actual beverage consumption.

Q3. When do I need to choose my menu?

Menu selections must be confirmed at least three (3) weeks in advance.

Q4. What if my numbers change after I've paid?

The Client will be responsible for providing guaranteed attendee numbers to the catering office a minimum of five (5) business days prior to the commencement of the functions.

Should the actual number of attendees be greater than the guaranteed number of attendees, we will make every effort to provide additional food and beverage to accommodate these guests, and the cost of such food and beverage will be charged accordingly.

Q5. What is the rental fee for?

The rental fee covers the cost of our full service venue including; room set-up, tables and chairs, formal white floor-length linens, tableware and candles.

Q6. What items do the Estates supply?

We provide tables, chairs, formal white floor-length linens and tableware. We can also provide pens, pads and iced water for meetings and votive candles for dinners and socials.

Q7. Do you provide AV?

We can provide basic AV for your event such as projectors & screens, high speed internet, conference phones and flip charts. Click Here to view our full AV list.

For additional audio visual requirements above and beyond this list, we partner with STAGEVISION Audio Visual to provide our guests with experience, excellence and the highest standards in production and presentation.

Q8. Do you provide a technician?

We will set up any in house AV and member of staff will assist you in connecting to it however we do not provide a dedicated technician for the duration of your event.

Q9. Can we bring in our own AV?

If you are welcome to provide your own AV. This could be either your equipment or from a third party supplier.

The client must providing the Estates with details of any external equipment that is being brought in. Please note that additional time be need to be booked for set up.

Q10. How are the rooms set up?

In our larger rooms we can set up rounds, u-shape and boardroom style or theater style depending on your requirements. Our smaller boardrooms all come with their own boardroom tables and chairs.

Q11. Is the venue accessible?

The Vaughan Estate is fully accessible. There is level access at the entrance of the house, an elevator to the upper and lower floors and accessible washrooms on each level.

We have a ramp for access into the McLean House and the an accessible washroom on the main floor. There is no elevator to the second floor of the house.

There is level access into the Coach House. This facility does not have accessible washrooms or an elevator to the second floor.

Q12. Do you provide Kosher catering?

We work with Zuchter-Berk to provide kosher catering. This could be a few individual meals or a full kosher event. Please contact one of our Sales and Event Coordinators for details on pricing and logistics for a full Kosher event.

Q13. A number of our guests have dietary restrictions/allergies, can you accommodate?

We will always do everything within our power to accommodate dietary requirements and allergies. Please be sure to provide your Sales and Event Coordinator with allergy information.

Q14. Do you provide Halal food?

We provide Halal chicken at no additional cost. We need one month’s notice to order Halal beef, there would be a surcharge to do so.

Q15. Is there Wi-Fi?

We have complimentary Wi-Fi on site.

Q16. Do you have onsite parking?

We have complimentary parking with approximately 200 spaces on site.

Q17. Do you offer team building sessions?

We partner with Summit Team Building to offer half and full day training sessions using our ropes course to take your team to the next level. Click Here to visit their website and find out more!

Q18. Do you do holiday parties?

We can take holiday parties of all sizes.

Q19. Do you do Summer Parties?

Our gardens and stone patios offer the perfect spaces for summer parties and barbecues.

Wedding & Social

Frequently Asked Questions

Q1. How do I book an event?

Please get in touch! One of Sales and Event Coordinators will be happy to provide you with information on our venues and assist you in selecting a suitable space for your event.

After your initial consultation your sales coordinator will schedule a site visit and go over the details of your event.

An initial non-refundable deposit equal to the room rental and ceremony fee is required to confirm your booking.

Q2. What is included with the rental fee?

The rental fee is for exclusive use of the house for your rental time and includes the set up of the dining room with our tables and chairs, formal white linens, tableware, flatware and glassware. We also provide your event with a podium/mic.

Please note, if you want to rent in a different colour linen or overlays please have these items delivered to us the day of or day before your event and our staff will set them up for you.

You are not required to take out additional insurance. We are a fully licensed facility with our own insurance.

Q3. What is the payment schedule?

An initial non-refundable deposit equal to the room rental and ceremony fee is required to confirm your booking.

An estimate of the full cost of your event will be prepared by your Sales and Event Coordinator after your consultation and catering meeting approximately three (3) months before your wedding. The full amount of this estimate is due as a second deposit three (3) weeks in advance of the event.

A final invoice is issued after the event based on guaranteed guest count and actual beverage consumption. Payment is due upon receipt.

Q4. Do we have the opportunity to taste the food before our event?

We offer couples who have reserved their wedding with us two complementary invitations to our Chef’s Tasting. Due to the volume of events at the Estates of Sunnybrook we are unable to accommodate private tastings. We offer four (4) dates a year which are scheduled approximately three (3) months before your wedding. The evening consists of a set menu and our couples will experience a variety of passed canapes, appetizer plates, main entrees and a wine tasting. Additional guests may attend for a fee of $100 per guest. Please contact your Sales and Event Coordinator for availability as space may be limited.

Q5. When do I choose my menu?

Your Sales and Event Coordinator will confirm your food and beverage menu approximately three (3) months before your event.

Menu selections must be confirmed at least three (3) weeks in advance.

We will confirm your final guest count three (3) days before your event and will adjust your fees accordingly. Please note, we cannot make changes to your event order after your final guest count has been given.

Q6. Is the venue accessible?

The Vaughan Estate is fully accessible. There is level access at the entrance of the house, an elevator to the upper and lower floors and accessible washrooms on each level.

We have a ramp for access into the McLean House and the an accessible washroom on the main floor. There is no elevator to the second floor of the house.

There is level access into the Coach House and one (1) accessible washroom on the lower level. There is no elevator to the upper level.

Q7. Can we bring in our own catering?

We are a full service facility and technically do not allow for outside food and beverage. We do make an exception for celebratory cakes and cultural sweets; however, there is still a service fee associated with bringing these items in. For Kosher catering, please contact your Sales and Event Coordinator for more information.

Q8. Do you offer Kosher catering?

We work with Zuchter-Berk to provide kosher catering. This could be a few individual meals or a full kosher event. Please contact one of our Event and Sales Coordinators for details on pricing and logistics for a full kosher event.

Q9. Do you offer Halal food?

We provide Halal chicken at no additional cost. We need one month’s notice to order Halal beef, there would be a surcharge to do so.

Q10. Can you accommodate our guest's dietary restrictions/allergies?

We will always do everything within our power to accommodate dietary requirements and allergies. Please be sure to provide your Sales and Event Coordinator with allergy information.

Q11. Do you have on-site parking?

We offer complimentary parking with approximately 200 spaces on site.

Q12. Do you offer ceremony space on-site?

Yes, in addition to your rental fee there is a ceremony fee of $500 (June – Oct). This fee includes the set up our designated outdoor space with white folding chairs for your guests, a mic/speaker for your officiant and a signing table. We will simultaneously set up an indoor room for back up if it rains. The fee for an indoor only ceremony set up is $250. These fees are apply at time of your reservation.

 

Q13. Can we use flower petals during our ceremony?

We discourage the use of flower petals because it is often difficult to clean up before the next event and can be harmful to the environment. If you do bring petals and they are not cleaned up we will invoice you for a clean-up fee of $350/hour. We encourage bubbles. Rice and confetti are prohibited.

 

Q14. Can we bring our dog?

Your dog is welcome to accompany to during your outdoor ceremony and cocktail reception but they are not permitted in the house.

Q15. When can we set up for our event?

Your vendors and immediate family have access to the house one (1) hour before your event to set up personal décor. If you require more time we may be able to offer early access for an additional $200/hour or you may consider renting your house for the full day. Please contact your Sales and Event Coordinator for more information.

Please note, you are welcome to bring in your own décor to personalize your event such as florals, balloons. We allow for open flame candles as long as they are contained in a votive where the flame is below the opening. We do not allow any décor that need to be attached to the walls, windows or light fixtures.

 

Q16. Can we bring in our own vendors?

You are welcome to bring in your own vendors; however, if you are looking for any suppliers we have a vendor partner list which contains a variety of wedding professionals who have worked here often and are reliable.

There is no fee to bring in your own DJ. Please note, they are required to bring in their own speakers.

You are welcome to bring in your own playlist and play it through our system if you have a device with a headphone jack. There are speakers in the dining room for light background music and speeches but they are not recommended for a dance party

Q17. Who will be there the day of our event?

We are a full service facility and will staff your event with our dedicated servers, bartender and a maître d is assigned the day of your event as your point person.

Q18. Can we bring in our own cake, sweet table or cultural desserts?

Taking into consideration the nature of our events, we do make exceptions for cakes and cultural sweets; however there is a Service Charge to bring in outside food. There is a service charge of $5.25 per person to have your cake cut and plated (we will add a seasonal garnish) and served to your guests with tea and coffee OR $3.25 per person to have your cake added to a buffet table with a tea and coffee station.

You are aunties and grandmothers are welcome to bring in two platters of cultural sweets at no additional cost.

If you want to bring in your own sweet table with limited restrictions there is a Service Charge of $5.25 per person for your full guest count.